Does Your Professional Office Mover Also Offer Records Management?
April 26, 2021
If you’ve ever had to move an office, you know how challenging and complex the process can be. A successful office move requires advanced planning and precise execution to minimize downtime and decrease the chance of revenue loss. With the assistance of an experienced office mover, your business can increase efficiency and reduce the hassles associated with office relocations. best moving companies
Professional office movers have the expertise, equipment, and trained employees to move your office faster, safer, and more affordably than handling the move internally. Although hiring these professional is usually the best move, you can do even better by working with an office mover that also has expertise in records management. This type of hybrid mover can save you time and money, as well as increase productivity throughout the relocation process.
What’s a Hybrid Office Mover? Hybrid office movers are a new type of professional mover. These companies not only help offices move computers, desks, and other furniture, but also offer an additional service: records management. Their records management services can help relocate office files using a secure chain-of-custody procedure that ensures no documents are lost or stolen. They can also help companies store archived or unused records in a secure, off-site location for easy access and reduced liability.
Why Use a Hybrid Office Mover? Hybrid movers provide customers with the best of both worlds–a professional mover and records management. But when your business hires one of these companies, you’ll also reduce overhead costs, boost productivity, and save time during and after the move. The advantages of hiring a professional office mover with records management expertise include:
• Reducing operational costs: Keeping records on-site requires your company to use administrative dollars on filing equipment, office space, employees to manage the files, and an organizing system-often computerized. In many cases, a business stores up to half of its records off-site, which can significantly reduce costs associated with on-site storage. A hybrid office mover and records manager can securely move, manage, and store your records in addition to all of your office equipment and furniture.
• Improving efficiency: The time employees spend looking for lost files or managing files on-site is time not spent on revenue-producing tasks. When you utilize a records manager your business can have archived, indexed files that are easy to track and manage. Even old account files can be quickly and easily retrieved and, since an outside company is managing those files, you won’t have an employee wasting time retrieving them.
• Increasing safety: Professional office movers put a premium on their reputation for safety. They’re bonded, insured, and have skilled employees with clean background checks. When you use a hybrid mover you don’t have to worry about staff being injured while moving office supplies, dealing with additional employee compensation for moving, or worrying about equipment and products being lost or stolen. In addition, records are moved in compliance with federal and state regulations, so you protect your company from liability.
Hiring a Professional Office Mover
The only bad thing about hybrid office movers is that there aren’t very many of them. Most office movers specialize in either moving or records management. But the Admiral Companies, which includes Admiral Movers and Admiral Records Management, can handle all aspects of your office move–quickly, securely, and hassle-free–so you can hit the ground running at the new location.